Get Started with Power Apps

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Questions and Answers

1. Question: for Data Sources that are on-premise that we want to connect or use, does it need a license or its free? It this the same with cloud-based apps outside O365?

^*A limited set of Common Data Service capabilities are included with Microsoft 365 licenses to support some Microsoft 365 products. However, a Power Apps or Power Automate Standalone plan is still needed to run apps with Common Data Service.

Users with Common Data Service plan in a Microsoft 365 license, can:

1. Access the Project App if a project is shared with them
2. Access Common Data Service in the default environment with Maker privileges

Users with Common Data Service plan in a Microsoft 365 license, cannot:

1. Run any custom apps or Power Apps for Microsoft 365

These users should only get added to an environment once they access the environment or the app. We do not auto-sync these users to any environment.

Please refer to the links below regarding the licensing overview of Power Platform.

https://docs.microsoft.com/en-us/power-platform/admin/pricing-billing-skus

https://go.microsoft.com/fwlink/?linkid=2085130

https://docs.microsoft.com/en-us/power-platform/admin/pricing-billing-skus#power-apps-and-power-automate-standalone-plans

2. Can I create an app or is there a template wherein we can create a centralized database of our documents?

SharePoint can be used as repository for your documents but currently there’s no Power App template available for that use case, however you can always create an app and customize it depending on your needs, there are also Power Automate templates that can be useful after you created your application.

3. Can we generate a report who access the power app that we created especially if we used it for some helpdesk concern?

You can always add fields to reflect the users accessing the app and you can have it added to your list also.

4. Can we have multiple admins for the apps that we created?

Yes, after saving the file, you can share it and assign someone as co-owner of the app.

5. Does Power Apps run only with SharePoint?

There are up to 200+ data sources you can use with Power Apps. One of them is Share Point. In SharePoint, there is an option to create a Power Apps using the existing SharePoint list that you have.

6. The apps created can be installed on any android devices. Will the PowerApps created work fine with ios and android devices?

You need to download Power Apps mobile app for iOS or Android and the application you created or shared with you will be listed there.

7. Share point is a different license from 365, correct?

There is a separate SharePoint license you can purchase and there is a SharePoint license already bundled with Office 365 subscriptions. You may check with your Account Managers on the inclusions of your subscription.

8. If somebody shared a file via SharePoint but I don’t have SharePoint, how can I access it?

SharePoint Online doesn’t really enforce license requirements, so users without a license can still access the content. Permissions are not dependent on the licenses; you just need to check on the restrictions set on the SPO policies in the Admin Center.

9. Do you have options to hide or unhide fields in forms based on the value of other fields?

Yes, on the properties of a label or textbox, you can toggle the visible mode to hide or unhide it.

10. If I have an app developed in Test Environment, how do we deploy it in the Production Environment? Can we limit or modify the access to the app based on the environment and how? Do you have samples for Portal App?

You may refer to the link below for the guide on how to switch to a different environment.

https://docs.microsoft.com/en-us/power-platform/admin/switch-environment

Create common data service starter portal

https://docs.microsoft.com/en-us/powerapps/maker/portals/create-portal

https://docs.microsoft.com/en-us/learn/paths/administer-portals/

11. Can you Audit the files that are shared or accessed in the Power Apps?

Please refer to the link below regarding Auditing in Power Apps

https://docs.microsoft.com/en-us/power-platform/admin/logging-powerapps